Vehicles with or without the CERN logo

1. PRINCIPLE OF THE SERVICE

CERN vehicles are made available to members of the CERN personnel[1] and contractors' personnel in the framework of their activities at CERN and for professional use only. Use of vehicles for private purposes (e.g. for transporting family members or for shopping) is prohibited in all circumstances, including in the framework of standby service. The transport of people or goods that have no relation to CERN’s activities is strictly forbidden. CERN vehicles are available either for short-term hire or annual, renewable hire, and are allocated to the departments or to institutes.

 


[1] as defined in the Staff Rules and Regulations

 

2. CONDITIONS OF USE

 

2.1 General conditions

Use of CERN vehicles is subject to the following general conditions:

  • Operational Circular No. 4 and document DSU-OF/DO/RH/6833 governing the use of CERN vehicles;
  • In all cases, use of the service requires the prior authorisation of the applicant's department head or team leader (V licence),
  • The driver must have an identifier to plug in the CERN vehicle. This identifier is to be requested in the departmental secretariat concerned,
  • Any use outside the "local area" requires a “mission order” (annual or occasional).

 

Drivers of CERN vehicles must be able to present the following documents at any time:

a) their CERN access card,

b) a valid driving licence,

c) the documents for the vehicle (registration document, etc),

d) a valid identity document (identity card, national passport or other travel document recognised in Switzerland and France) with the necessary visas where required (drivers are also recommended to carry their legitimation documents issued by the Host States),

e) any additional authorisations (cf. Article III, § 22 to 31), where required.

 

In addition, a European Accident Statement form must be present in the vehicle.

 

 

2.2 Conditions for journeys from home to the CERN site

Journeys between the place of residence and the workplace must be authorised by the head of the department to which the member of personnel concerned is assigned, and only then in exceptional cases of standby work or for a vehicle that is not registered in a series reserved for CERN and does not have CERN's name or logo prominently displayed (car without a logo).

Use of CERN vehicles for journeys between home and the CERN site (Meyrin and Prévessin) is tolerated, but such vehicles are principally destined for official use.

 

3. VEHICLES WITH A LOGO

 

3.1 Annual rental

The prices for annual hire (including the purchase of vehicles, maintenance, fuel, insurance, depreciation and exchange of vehicles after four years) are:

  OLD CATEGORIES NEW CATEGORIES
Category A 2'800 CHF 3'540 CHF

FIAT Panda

FIAT 500

PEUGEOT 108 (2011-2015)

PEUGEOT 108 (2015)
or old categories equipped with telematics
Category B 3'300 CHF 3'670 CHF
PEUGEOT Partner (before march 2014) PEUGEOT Partner (2015)
or old categories equipped with telematics
Category C 5'000 CHF 5'000 CHF

C4 CITROEN

PEUGEOT 308

PEUGEOT 5008

C4 CITROEN

PEUGEOT 308

PEUGEOT 5008
or old categories equipped with telematics

 

3.2 Procedure

The point of contact is at the Mobility centre (Globe Parking, building 6167).

 

Member of the personnel must submit a request through the Service Portal by clicking on the following link:

Submit a request for a vehicle with a logo

He must also check that the type of vehicle, the date, the pick-up and drop-off locations and the budget code are specified.

 

3.3 Hire during the technical shutdowns (winter 2016 and 2017)

CERN vehicles can be made available for a period of 1 to 6 months during the winter technical shutdown periods: requests can be made via the Service Desk (77777). 

Requests MUST be made 3 months in advance.

The monthly rental fee is 350 CHF (including gasoline and insurance).

 

3.4 Hire for duty travel

Several CERN vehicles are available at Mobility centre (Globe Parking, building 6167) for short-term hire and duty travel outside the local area. The cost per day, chargeable to a budget code, is

  • 17 CHF for category A (108, or alike)
  • 19 CHF for category B (Partner, or alike)
  • 40 CHF for category C (5008, or alike)

The cost of the fuel is not included and will be charged in addition - 0.13 CHF/km for category A and 0.15 CHF/km for categories B and C.

Options are also avalaible :

  • GPS : 5 CHF/day (loss or theft 240 CHF)
  • Snowchains : 3 CHF/day (loss or theft 100 CHF)

Submit a request for vehicle for a duty travel.

3.5 Fuel

 

If the member of the personnel needs to fill up with fuel, use the CERN fuel card attached to the car key in one of the CERN filling stations:

Filling station
Meyrin

Filling station
Prévessin

Building 57

Opening hours, working days: 7am - 6pm

Contact: 72042

Building 867

Opening hours, working days: 7am - 6pm

Contact: 72042

 

4. VEHICLES WITHOUT LOGO

 

4.1 Rental

Vehicles without a logo are available for hire by members of the personnel of institutes. The cost is charged to the team account of the institute.

Use is restricted to the local area: the cantons of Geneva and Vaud in Switzerland and the Ain and Haute-Savoie départements in France.

Category

1/2 day

1 day

Long Term Contract > 3 years

Category A vehicle (including maintenance)

8.5 CHF 17 CHF -25%

Category B vehicle (including maintenance)

9.5 CHF 19 CHF -25%

1 car for disabled persons

FREE FREE  

The cost of the fuel is not included and will be charged in addition - 0.13 CHF/km for category A and 0.15 CHF/km for category B.

4.2 Collection

The vehicles are available at the Mobility center (Globe parking, B. 6167).

In the case of departure during the week ends or outside Mobility center opening hours, the member of personnel can collect the keys into the key box dedicated to this purpose at the Mobility center, B.6167.

The member of personnel must absolutely be in possession of his CERN access card.

The User must submit a request by clicking on the following link:

Submit a request for a vehicle without a logo

4.3 Return

 

The vehicles must be returned at the Mobility center at the end of the rental.

For the return on weekdays after 5:00 p.m and on weekends, drop the keys in the mailbox dedicated to this purpose at the Mobility centre (Globe Parking, building 6167).

If CERN car returned with delay and without any prior notification to the Mobility Center; late return fee will be charged as follows :

  • Late return fee of 100 CHF  
  • 50 CHF by additional late day  

4.4 Fuel

Fuel tanks can be filled at the CERN gas station, building 57  only on the Meyrin site. The cost is charged to the team account of the institute.

Filling station
Meyrin

Building 57

Opening hours, working days: 7am - 6pm

Contact: 72042

 

5. PROCEDURE IN THE EVENT OF VEHICLE BREAKDOWN

 

5.1 During working hours

In the event of a vehicle breakdown, it is possible to submit an incident report through the Service Portal:

Vehicle breakdown report or by telephone on 72042 at CERN garage - Atelier Mobility - (building 130).

During working hours, the incident will be forwarded and treated by the Atelier Mobility services.

 

5.2 Outside working hours

Outside working hours, the member of the personnel or member of the contractor’s personnel should contact the assistance service via the freephone numbers detailed on the vehicle documents and in the table below.

ASSISTANCE

PEUGEOT

RENAULT

FIAT

CITROEN

From Switzerland

0800 55 50 05 01 834 12 00 0844 850 455 052 212 1303

From France

0800 23 65 10 0041 1 834 1200 0041 844 850 455 0800 05 2424

If the car do not start due to flat battery, please contact the Fire Brigade Tél 74444

6. PROCEDURE IN THE EVENT OF AN ACCIDENT INVOLVING VEHICLES WITH OR WITHOUT A LOGO

 

6.1 Accident on the fenced part of the CERN site

In the event of an accident on the fenced part of the CERN site, the following measures must be taken:

a) alert the Fire and Rescue Service (telephone 74444) who will call the relevant police force if the accident involved injury and/or major material damage,
b) complete and sign a European Accident Statement form,
c) complete the following EDH Accident report:

d) bring the abovementioned statement to the CERN garage - Mobility Atelier (Building 130), who register the accident and complete the necessary procedures with the CERN Insurance department.
 

6.2 Accident outside the fenced part of the CERN site

In the event of an accident outside the fenced part of the CERN site, the following measures must be taken:

a) call the relevant police force (telephone 112) if the accident results in injury and/or major material damage,
b) complete and sign a European Accident Statement form,
c) complete the following EDH Accident report:

d) bring the abovementioned statement to the CERN garage - Mobility Atelier (Building 130), who register the accident and complete the necessary procedures with the CERN Insurance department,
e) any other measure required under the circumstances and/or under the legislation of the State where the accident occurred.

 

For more information: https://admin-eguide.web.cern.ch/procedure/accidents

 

7. VEHICLE INSURANCE

CERN vehicles are insured either under civil liability (RC) or fully comprehensive (CASCO).

For vehicles insured for civil liability all costs of repairs (accidents, end-of-contract repairs), shall be recharged to the related budget code.

For vehicles insured for fully comprehensive insurance, costs of repairs (accidents, end-of-contract repairs), shall be charged the related budget code up to a maximum of 500 CHF per damage.

Goods used for professional activities transported in the vehicles are not insured, unless a transport insurance request has been submitted.

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