External rental car

1. Principle of the scheme

2. Conditions of use

3. Rental

4. Procedure for vehicule rental

5. Procedure in the event of a breakdown or accident

6. Private rental of a vehicule



In case the regular CERN vehicles are not suitable or unavailable, CERN Mobility centre (building 130) provides a leasing service via an external contractor for cars and utilitary vehicles. The rental vehicles are available to members of the CERN personnel and contractors' personnel, in the framework of their professional activities at CERN only.



Use of the car rental service is subject to the following general conditions:

  • Use of vehicles belonging to or rented by CERN is governed by Operational Circular No. 4 and by reference to document DSU-OF/DO/RH/6833;
  • In all cases, use of the service requires authorisation by the Department head or team leader concerned ("permis V" – authorisation to drive a CERN vehicle – plus a mission order if the vehicle is to be driven outside the authorised perimeter).

As indicated in Operational Circular No. 4, anyone driving a CERN car outside the authorised perimeter (page 11) must be in possession of a mission order (annual or occasional).

Anyone driving a vehicle belonging to or rented by CERN must be able to present the following documents at any time :

  • his CERN card;
  • his valid national driving licence;
  • the vehicle documents (registration document, insurance “green card”, etc.);
  • valid travel documents (national passport or other travel document recognized in Switzerland and France) with the necessary visas, where required;
  • his legitimation documents issued by the Swiss Federal Department of Foreign Affairs and the French Ministry of Foreign Affairs, or his CERN Attestation issued by the Users' Office or the Human Resources Department.

In addition, the vehicle must carry a European Road Accident Report form.



The membre of personnel can rent a vehicle from the following categories:

ACRISS guide for category description readable here

ACRISS code Car model is given as an exemple and subject to change
ECMR Audi A1, Skoda Fabia, Seat Ibiza, Citroen C3, Toyota Yaris, Renault Clio
CDMR VW Golf, Citroen C4 Cactus, Hyundai i30, Volvo V40, Fiat Tipo
CDAR Opel Astra, Ford Focus, Renault Captur, Hyundai IONIQ 
CWMR Fiat Tipo, Opel Astra, Hyundai i30
IDMR Citroen C4 Picasso
DDAR Alfa Giulia, BMW 1 Series, Mercedes Benz A-Class, Volvo V40
IWAR Ford Mondeo,, BMW 2 Series Grand Tourer,  Mazda 6, Hyundai i40
IFMR Kia Sportage, Nissan Qashqai, Hyundai Tucson, Jeep Compass
FVAR Ford Galaxy, Ford Tourneo
FWAR BMW 3 Series, BMW 4 Series, Mercedes Benz C-Class, Volvo V60
PVAR Mercedes Vito
V6 Ford Transit
V8 Ford Transit
V10 FIAT Ducato avec crochet d'attelage
V12 FIAT Ducato avec crochet d'attelage
V16 Fiat Ducato avec plaque élévatrice

Reservation is only possible for a vehicle category, not for a particualr model of vehicle; the above description is an example and the car model mentioned is subject to change.




4.1 Rental

The member of personnel submits a request through the Service Portal:

Car rental request

This form must be completed and submitted at least 48 hours in advance (non-working days excluded).

4.2 Cancellation

Rental requests may be cancelled up to 24 hours before the scheduled start of the rental period. Any cancellation beyond this limit will incur charges.

Cancellations are to be notified through the ticket created in Service-Now by the initial request


4.3 Collection and return

Please refer to KB0005612


4.4 Invoicing

The minimum vehicle reservation period is 24 hours. EDH documents will be created for each request and the approval is mandatory to proceed with the collection of the car.

Please note that additional fees might be charged by the external rental company (fuel, options, damages, delays, etc...)



5.1 Breakdowns

To report the breakdown of a vehicle belonging to or rented by CERN, the member of personnel must submit a ticket through the Service Desk:

Report the breakdown of a CERN car

5.2 Accidents

Operational Circular no 4 outlines the steps to follow in case of accident with a vehicle or leased by CERN.



Special rates are available through HERTZ for renting private vehicles for CERN personnel (MPE, MPA, contractors' personnel ...) with a valid access card.

Discount code for private rental is : CDP-675758 (link with private rates here)

For any additional questions, please contact directly HERTZ (+41 (0) 22 716 30 80)