New Offer during COVID-19 times

NEW OFFER : TEMPORARY ADAPTATION OF BOOKING RULES.

 

Given the low presence of the primary population using CERN hotels on the Meyrin site and at the Robert Schuman residence in St Genis, SCE department is temporarily opening the housing services to a wider audience for the duration of the pandemic.

This is an exceptional new temporary offer that will allow people to use this service to improve their working comfort, and / or if an exceptional situation requires it.

The Housing service extend its services by allowing the reception of anyone with a valid access card to CERN (MPE, contractor, MPA, TEMP etc…).

 

  1.  Rules & Conditions.
  • Provisional adaptation of the “booking rules” during this difficult health period according to the table below (section 2): Accessible to anyone holding a valid CERN access card, including the contractors and able to access the site according to the rules in force (no quarantine, etc… - refer to the HSE link).
  • Reservation possible for a period maximum of 2 weeks (automatically renewable until further notice);
  • Current prices;
  • Accompanying persons without an access card cannot access the Hôtel de Meyrin - Schuman remains available for family card holders, but please note that there is no twin / double room in Schuman;
  • 50 rooms / day will be available for this offer in Meyrin; no limit to Schuman;
  • Conditions :
    • Valid access to the CERN site.
    • Stay as part of an official CERN mission.
  • Reservations by email at the following address: housing.service@cern.ch
  • The client must sign a sworn statement on arrival specifying that his stay at the CERN hotel, or at the Schuman residence, as part of an official CERN mission
  • Payment:
    • payment on site: no longer need to ask for supervisor/ experience manager approval.
    • Payment by Budget code or team account: The authorization of the supervisor or the experience manager remains necessary.
  • PLEASE NOTE: a booking confirmation at the CERN hotel is not an authorization to access to the CERN site: indeed, if the quarantine rules change between received the confirmation and the day of arrival , the guest must observe quarantine before becoming eligible to access in Meyrin hotel( He can stay at Schuman for a preventive quarantine).

 

2.  Adapted booking rules 

Changes and adaptations in red:

CERN Hotel Eligibility according to Registration Status Whilst at CERN – MPAs and MPEs

 

Type Registration Status Whilst at CERN Can stay at CERN Hotel? Maximum Duration per Hotel Stay Remarks
MPAs CASS - Corresponding Associate
COAS - Cooperation Associate
GPRO - Guest Professor
PJAS - Project Associate
SASS - Scientific Associate
USER - User
VISC - Visiting Scientist
Yes (1)   
ADMI - Administrative Student
DOCT - Doctoral Student
FTMP - Future Staff Member
TECH - Technical Student
TRNE - Trainee
Yes (1) 

• Reservation can be done for a period starting at the earliest 89 days before contract start date, and ending at the latest 89 days after contract start date. (Also valid for apartments managed by the Housing Service).

APPR - Apprentice

Yes

(1)  • Apprentices taking part in local collaboration programmes.
• Reside in the local area and therefore cannot stay at the Hotel.
SUMM - Summer Student Yes (1)  • Summer Student Programme managed by HR Dept. and IR Sectors.
MPEs FELL - Fellow
STAF - Staff Member

Yes

Yes

(1)  • Reservation can be done for a period starting at the earliest 89 days before contract start date, and ending at the latest 89 days after contract start date. (Also valid for apartments managed by the Housing Service).

 

       CERN Hotel Eligibility according to Registration Status Whilst at CERN- Externals
 

Type Registration Status Whilst at CERN Can stay at CERN Hotel? Maximum Duration per Stay Remarks
Externals ACCO - Person accompanying  Member of the Personnel with physical disabilities Yes (1)   
COMT - Official CERN committee members Yes (1)   
CONF - External official conference attendant or non-renumerated speaker Yes 4 weeks (maximum duration of CERN access card)1  
CLUB - CERN Clubs external members No N/A • No connection to offical activities of CERN.
DIST - External participants in activities and projects, working exclusively remotely No N/A • Can not have a CERN access card. 1
EUPR - External participants in
EU Projects
Yes (1)   
FORM - External participants in training courses organised by CERN Yes N° of training days + 1 Night for early arrivals • External participants to training organised by HR/LD, when in the interest of CERN.
• Confirmation of training attendance from HR/LD obligatory.
ILOF - Industrial Liaison Officer Yes (1)  • Nominated by IPT.
PART - External people participating in an experiment. Do not actually come to CERN. No   • Only service available to PART is a computer account. Other services and facilities will not be granted. 

PROJ  - External participant in the following activities and projects (exhaustive list):
- Knowledge Transfer - KT Forum
- European Particle Physics Communication Network, EPPCN
- International Particle Physics Outreach Group, IPPOG
- Teacher and Student Forum
- Physics Education Research -
- Arts@CERN
- Participant in the CLEAR or CLIC projects Projects Office
- Participant in the FCC or HL-LHC projects Projects Office
- Participant in the activities of the CHARM or HiRadMat research facilities Secretariat responsible for the project
- Participant in KT projects 

- Participant in INSPIRE

Yes (1)  • See further details at link below 1.

SCIE - Scientific activities of pensioners from institutes who have previously been a USER.

Yes (1) 

• Upon official invitation by CERN.

STAG - Intern ≥ 18 years Yes (1)   
STAG - Intern < 18 years (maximum 1 person) Yes (1)  • On special request only.
• Minimum age 16 years at date of arrival at CERN.
• Special conditions apply.
STAG - Intern < 18 years (highschool groups) Yes
(No reservations accepted as from mid-June to mid-September).
(1)  • For officially recognised  CERN highschool collaborations only (IR).
• Minimum age 16 years at date of arrival at CERN.
• Acompanying teacher(s) is responsible of the group and has to stay at the CERN Hotel in the same building.
• One teacher is required per 15 students.
• Special conditions apply.

TEMC - Temprary personnel

ENTC / ECP - External contractors’ personnel

Yes

Yes

(1)   
VISI - Professional visitors to LHC or underground facilities. Yes 4 Nights (maximum duration of CERN visitor's card + 1 Night for early arrivals) 1  

(1) : Maximum length of stay is 90 days in a period of 6 consecutive months without exception.